As a project management expert with more than ten years of experience, I believe I am qualified to settle the “Asana vs Monday” debate once and for all. Here’s what I think about both tools.

What is Monday.com?

Monday.com is a cloud-based project management software that gives enterprise solutions to professionals across the world. In addition, the platform has its Project Management suite that allows the users to integrate every project management step in a single space.

In a nutshell, Monday is a space where teams can collectively track tasks, collaborate over every step of the project, visualize progress through stats, scheduling options, and performance options, and store everything on a single platform.

The program also offers integrations that make apps like Monday an absolute necessity for teams collaborating in a dynamic environment.

Everhour is the top choice for small businesses and small to mid-size teams of 5 to 50 members, including professionals like software developers, marketers, designers, consultants, lawyers, you name it!

Seamlessly integrating with popular project management tools like Asana, Trello, and Jira, its user-friendly interface and customizable reports make it the ultimate time tracking solution for small and mid-size teams.

With dedicated support ensuring you receive timely assistance, our team is here to help you promptly and with a smile!

What is Asana?

Asana is also a cloud-based project management software that caters to small and medium business needs. The software provides a one-stop solution for task management, collaborations, portfolio management, and workflow management.

You can see your work’s progress in the form of calendars, lists, Gantt charts, and Kanban Boards. In addition, you can collaborate with your team by using the communication tools that integrate into Asana.

Due to its ease of use, Asana is widely used as a project management tool worldwide.

Asana vs Monday: Features

First off, let’s take a look at the most important features side-by-side:

To give you a better idea of what each tool has to offer, here’s a Monday vs Asana feature comparison.

Workflow Management

You can manage workflow with Asana project management features through different ‘view’ categories. The views include lists, boards, and timelines. All these views show the workflow differently. You can drag and drop tasks to the view you have chosen to see the workflow. Here’s a list view at Asana:

Similarly, you can see your project in a Kanban board form if you want to.

Monday.com also has an almost similar way of managing workflow. However, it is easier to switch between different visual project workflow units as compared to Asana. Using Monday.com, you can manage the workflow through Kanban boards, charts, and timelines. 

The image shows a Kanban chart that visualizes a team’s workflow. With Monday.com project management features, you can see the list view of every project step in the form of pulses. In addition, the UI allows you to switch between pulses without much hassle. The default view is in a list form, but you have the option of choosing a Kanban board or a chart for the visual view of your workflow.

Task Management

Task management in Asana involves creating tasks, setting task goals such as deadlines, assigning the tasks to the team members, and keeping track of the tasks through the lists, boards, and timeline view.

You can see the to-be-completed-soon tasks in the ‘My task’ tab on the home page. You can also click on any task to view all the task details and attach documents for collaboration. Here’s a timeline view of the task management in Asana. You can see that different tasks of a project are assigned to various members of the team.

Monday.com has almost the same way of managing tasks, but here you call the tasks pulses. You can create pulses, assign them to the team members, and create dependencies in the tasks. You can also track the task progress by checking the task overview in your task manager. The task statuses keep the team updated on the task’s completion rate.

The software also allows you to manage daily to-do lists and weekly team tasks. The team lead can design tasks and assign them to the team members. The action boards give an overview of the status of each task making task management convenient for the team members.

Portfolio Management

Both Asana and Monday, unlike many other PM tools, offer Portfolio Management. Portfolio Management is the overall management of all the ongoing projects in a single space. Here’s how both tools perform it:

You can see the portfolio of ongoing projects by zooming out on the day-to-day tasks at Asana. The portfolio shows the status of each project, so you don’t miss any project due to juggling many projects simultaneously.

Monday, unlike Asana, doesn’t have a proper portfolio management section. However, Monday has a feature named ‘Groups’ that you can use to group any sub-benchmark of your project. Using the group tool, you can make a portfolio tab by integrating all your current projects in one place.

Unlike Asana, the groups do not show you the complete progress status of the projects. However, you can still keep tabs on the projects by making a group (at least you can avoid forgetting a project completely). Here’s what a group looks like on Monday.com.

Security

Digital security is a concern for all enterprise-based solution providers. However, in Asana and Monday, both companies have secured their clients through reputable security compliances.

Asana has compliance with SOC 2  and ISO/IEC 27001:2013. The company doesn’t give the right to the enterprises to operate the software on their servers. They have kept it cloud-based and have firewalls in place to avoid any security breach for their clients.

Monday.com keeps the customer’s data readily available by working with Amazon Web Service (AWS). Besides that, Monday also uses the security practices of the Google Cloud Platform. Moreover, the company has complied with ISO 27001, ISO 27018. In short, both platforms are taking their customers’ data security very seriously.

Integrations

Asana has over 150 integrations with enterprise software programs. You can use Slack, Instagantt, Dropbox, and Google Drive to organize your work better. You can also benefit from a powerful Asana time tracking integration like Everhour:

1. ‘Timesheet‘ button. You’ll be able to quickly look at all your timekeeping for a Day or Week as well as quickly add time and comments for the tasks you have been working on;
2. Project billing & budgeting. Configure any project as billable, set up project budget, see total project hours and estimate. By default, only admins can see the budget. You can enable showing budget to everyone. Regular members don’t see anything money-related in Everhour;
3. Task billing. Click little “$” icon to mark any task within billable project as non-billable or set custom task billing rate;
4. Individual estimates. Click on estimates to configure individual estimates for different employees and track their progress.
5. Track time. You can track time using the timer or log time manually;
6. Subtasks. You can track time and watch progress by any subtask. With native Asana timer you can’t do so.

All above is handled via Everhour + Asana integration.

When it comes to integrations, Monday is behind Asana with almost 50 workspace solution providers. You can use Zoom, Google Drive, Excel, etc. while using Monday. The best way to enable Monday.com time tracking is by connecting Monday.com and Everhour.

By integrating Everhour and Monday, you’ll get all the same features for time tracking, billing, budgets and estimates. Everhour works with all the most popular project management systems and equally complements them, so you can choose any. At any time you can change the system, but keep all your time keeping data with you.

Asana vs Monday: Pricing

Asana

1️⃣ The Basic plan is free that gives three views as mentioned, basic workflows and reporting. The basic free version can include up to 15 team members.
2️⃣ The Premium account is for $10.99 per month which gives you access to custom fields, unlimited dashboards, and unlimited reporting across unlimited projects among others.
3️⃣ The Business plan is the most expensive and costs $24.99 per month per user. The features include advanced reporting options and four views compared to three views in the lower-priced options.

Monday

1️⃣ The Individual plan is for free and can include up to 2 members with unlimited boards and more than 200 templates.
2️⃣ The price for the Basic plan is $8 per person per month.
3️⃣ Then there’s a Standard account that costs $10 per month per person.
4️⃣ The Pro account is for $16 per month.
5️⃣ The enterprise solutions prices are customized according to the package.

Overall, Monday has better pricing than Asana. But if you prefer a free version, Asana definitely takes the cake.

Pros and Cons of Using Asana

Pros and Cons of Using Monday

Other Alternatives

Other than Monday.com and Asana, there are other project management software tools you can use. Some other excellent options include:

• Jira
• Trello (check out this interesting review of Asana vs Trello)
• Notion (or this one about Asana vs Notion)
• Nifty
• Workfront

All these software programs have pros and cons, and it is essential to remember that there’s no perfect software. Your team needs to get adjusted to one thing or another, whichever project management tool you go for.

For further reading, you can also check out this comprehensive list of Asana alternatives and Monday alternatives.

Asana vs Monday Debate: the Bottom Line

This Asana vs Monday comparison reveals that both the software programs have some positives and some negative aspects as well. For the integrations and customization part, Asana performs slightly better than Monday.com. However, in the pricing and interface comparison, Monday.com takes the lead.

Both project management tools are designed for small and medium enterprises and have pretty much the same structure. At the end of the day, it all boils down to your personal preference and organizational needs. I hope this review helped you choose which project management tool is more suitable for you.

The post Head-to-Head: Asana vs Monday.com – Choosing the Best for Your Team appeared first on Everhour Blog.

Whether you’re a project management veteran or just beginning your journey, join us as we navigate the powerful landscape of Asana and its invaluable time tracking capabilities. Let’s dive right in!

What is Asana?

Asana is a workflow management platform that helps teams assign tasks, track their progress, and organize relevant information, including file sharing, communication between team members, and deadline tracking. 

Asana’s client list is snowballing: Pinterest, Airbnb, Spotify, Uber, and Dropbox, just to name a few. 

While Asana is certainly not the first project management/workflow management platform, it has risen in the ranks of popularity pretty quickly.

How Does Asana Work?

In a nutshell, Asana works by breaking down large groups, projects, and tasks into smaller bits assigned to teams and/or individuals to facilitate the timely execution of a goal.  

If that explanation seems a little pithy, we’ll explain it this way. Asana is organized into three different sections that interact with each other accordingly:

1. Create your team

“Team” is defined here as a group of people who will be working together on a project or multiple projects. You’ll begin with a broad team description (Marketing, for instance), then you’ll add individuals involved in that team. 

You can add as many different sub-teams under this bigger umbrella (like content, visual design, social media, etc.) as needed with listings of individuals involved in each group. 

2. Create your projects

Again, as when creating teams, begin broadly when creating your projects. Creating a content calendar is a good example of a broad project. It’s open-ended, without a deadline, and chances are, smaller projects will file under the content calendar that will have measurable deadlines. 

Broader projects don’t have to be open-ended; of course, it depends on how many sub-projects you anticipate you’ll need to list under the main project. 

Next, you’ll add your product details. (Asana features project Asana templates, or you can choose a blank project template, more on this later in this article…) Give it a title, select the team assigned to the project, and set your preferences (privacy settings, viewing settings, etc.) 

3. Add your tasks

Now it’s time to assign tasks to your projects. The goal here is to organize and break down larger tasks into smaller tasks. For instance, if I’ve got four newsletters, two blog posts, and 8 IG captions in my tasks that are all due in June, I’d probably assign them all under a subheading like “June Written Content.” 

After you’ve broken down your tasks and organized them, you can click on your task, and a side pop up will appear where you can assign it to others if you need to, add or change due dates and times, add details of the task, and communicate between collaborators. 

We will get into much more detail later in this article about the features and nuances of each of these processes. 

Note: Setting up Asana and adjusting its settings to fit your preferences is the most complicated part of using the app- once it’s all laid out, it’s easy to keep everyone coordinated and manage your workflow.

If you’d like an over-the-shoulder view of how to set up your Asana teams, projects, and tasks, this video will help:

Is Asana Right for my Team?

There are so many project management apps out there with so many features; you’d need an entirely different article to compare them all:

The Ultimate Asana Alternatives Comparison Guide

The market for project management tools is a vast universe…

In the case of Asana, there are just as many predefined ways you can use it as there are custom ways. Deciding if Asana is right for your team depends entirely on what kind of projects you work on, your team’s organizational preferences, and how you’ll need to collaborate.

Asana is generally better suited for ongoing work than projects with notable beginning dates, end dates, and clearly defined deliverables. 

While software that focuses on managing tasks and workflow might be all you need- it shouldn’t be confused with a comprehensive project managing platform. Depending on your needs, you may find that Asana isn’t a complete solution. 

For instance, Asana has no native time-tracking and budget tracking. If your team needs advanced, tailored Asana time tracking, and budget tracking functions, you’ll need to use integrated software like Everhour. 

1. Side bar: use the ‘Timesheet’ button to open timesheet window. You’ll be able to quickly look at all your timekeeping for a Day or Week as well as quickly add time and comments for the tasks you have been working on;
2. Header: configure any project as billable, set up project budget, see total project hours and estimate. By default, only admins can see the budget. You can enable showing budget to everyone. Regular members don’t see anything money-related in Everhour;
3. Task details pane: click little “$” icon to mark any task within billable project as non-billable or set custom task billing rate;
4. Task totals: click on reported time to make edits. Click on estimates to configure individual estimates.
5. Buttons: in the task details, you’ll see the reported time by each employee and its progress towards the original estimate. You can track time using the timer or log time manually;
6. Subtasks: you can track time and watch progress by any subtask. With native Asana timer you can’t do so.

Everhour is the top choice for small businesses and small to mid-size teams of 5 to 50 members, including professionals like software developers, marketers, designers, consultants, lawyers, you name it!

Seamlessly integrating with popular project management tools like Asana, Trello, and Jira, its user-friendly interface and customizable reports make it the ultimate time tracking solution for small and mid-size teams.

With dedicated support ensuring you receive timely assistance, our team is here to help you promptly and with a smile!

Asana Pros and Cons

After doing some asking around, we’ve compiled a list of pros and cons according to what Asana users had to say: 

Pros 👍👍👍

• Timeline view makes managing dependencies easier
• Modern, streamlined interface design
• Has email integration capabilities
• View your personal tasks as well as group tasks all in one place
• Color-coded calendar syncs with all your tasks
• Gives the option of switching between list, board, and calendar layout when viewing workspaces to fit your preferences 

Cons 👎👎👎

• Doesn’t offer a product tour upon onboarding
• While you can have multiple collaborators who can view a task, you can’t assign it to multiple people for completion. 
• Won’t show all tasks across different projects due on the same day in one place. 
• The text-based structure of Asana doesn’t appeal to everyone, particularly those who are more visually oriented. 
• Asana doesn’t have time tracking or budget tracking features, so you’ll need integrated software. 

Getting Started With Asana: Basics, Useful Tips, and Tricks

If you’ve done your homework and decided that Asana is the right tool for you, here is the ground-level information you need on the functions of Asana’s features, and some tips and tricks for getting the most out of them.

Project management features breakdown

✔️ Projects

Asana provides lots of features for manipulating your projects to suit your needs: 

• Duplicate, move, export, import, and archive projects. 
• Designate project owners and members, and set notifications to allow communication to run smoothly. You can also grant “project permission” for others to view a project even if they’re not working on it. 
• Manage project progress and status updates with progress snapshots, milestones, status reminders, and more. 
• Create sections to house your tasks and change them as needed, including prioritizing, moving tasks between sections, and creating lists for use on the mobile app.
• Organize your shared projects and display your work either as a list or a kanban board.  
• Includes Asana-created recommended templates for all types of projects, or you can create your own.

✔️ Tasks

Task management is one of the areas where Asana really shines. There are a ton of helpful task actions to customize your tasks: 

• Task fields and tags help you designate recurring tasks, mark tasks complete or incomplete, list due dates and times, and list a task’s description. You can also see a task’s associated project, “like” a project or comment associated with it, and tag other team members.
• Tasks can have many collaborators, but only one designated assignee.
• Designate tasks as “dependent” if it’s waiting for another task’s completion before it can begin. It’ll also notify you when it’s ready to go. You can draw dependent tasks on your timeline and designate multiple tasks as a dependent.
• Comment on actions or add an attachment through the task’s activity feed.  
• Create subtasks to break up a task into smaller bits or divide it between team members.

And when your task is completed… Asana offers a fun little feature called “celebration creatures” to pop up when you mark a task complete.

It began as an April Fool joke, but everyone loved it, so it’s here to stay. We’ve got to admit; it makes completing tasks a lot more fun! (If you don’t agree, they’re easy to turn off from the display tab in your profile settings.)

✔️ Asana views

The project views feature in Asana organizes, sorts, views, and filters your tasks in multiple ways: 

• Boards- Boards organize your work and track your tasks through each stage of its completion. Boards lay out an overview of your work processes to make them easier to follow in one place. 
• Lists- Just what it says, this is a place to establish a to-do list for each assigned task or project in one place. You can check them off as you go, and it’ll notify anyone involved that you’ve gotten it done. 
• Timeline– With the timeline feature, you can map out a project plan on a linear timeline to show how it will flow, and make it easy to transition when plans change. 
• Calendar- Calendar allows you to see overlaps or gaps in your schedule, making it easy to make adjustments as needed. 
• The “files view” feature in views allows you to view all images, docs, and files attached to tasks.

✔️ Conversations

In conversations, you can make announcements, have discussions, mindmap, celebrate, or just chat about whatever you need to. Team conversations are good for sharing information about multiple projects or team-wide announcements. Project conversations are for multi-member tasks or project-oriented discussions or brainstorming sessions. 

Every project or team conversation has a designated email address to send messages through if you’d rather post or create a conversation there. 

✔️ Organizations

“Organization” features manage everyone involved in your projects and teams. Organizations settings include options to send invite links to share for multiple people to join a project or a group, remove someone from an organization, or leave an organization. Organizations settings also allow you to access administrative options, manage the billing, and upgrade if needed.

You can designate people in your organization as:

• Members. Those who have an email address associated with your company’s domain.
• Guests. Those who don’t have an email address associated with your company’s domain (customers, contractors, and clients, for example). 
• Limited access members. Those who can see projects and tasks they’ve been added to but don’t have access to other projects in the team.

✔️ Teams

Teams are smaller groups within your larger organization group who collaborate on projects together. Like in the organizations’ group, teams have their own calendar, conversations area, and projects. 

You can create, join, or delete a team as well as manage team settings like permission approvals, names, and approval notifications. Within team pages, you’ll find the team’s conversations, calendar, a list of team projects, members, and team settings.

Organization members can create a team, but aren’t automatically added to other members’ teams. Another member of their organization must add them.

✔️ Asana workspaces

Workspaces are areas where various groups of Asana users can collaborate between organizations with separate groups, projects, and tasks.  

An individual Asana account can create and join multiple workspaces and can grant access to its workspace. To join a workspace, you must request permission from a Workspace Member. You can leave a workspace on your own, but you will lose access to projects and tasks on that workspace.

When creating and managing a workspace, you can convert existing workspaces into an Organization, navigate the workspace admin control, and deactivate a workspace.

Workspace classifies its participants into two categories:

• Workspace Members who have complete access to all projects, tasks, and conversations
• Limited Access Members who have restricted or limited access to your workspace. 

✔️ Permissions

There are usually many variables involved in determining who has permissions for tasks, projects, and teams. Asana has plenty of options for controlling and customizing permissions:

• Task permissions assignments range from private to subtask accesses. You’ll be able to see who has access to your task and who can see your task, and you’ll have the capability to give access or limit access to your task. 
• Project permissions work similarly to task permissions. You can designate a private or public project, and you can accept requests to add members as well as deny. You can also request access to private projects. 
• Team permissions include options to gain membership by request, hide specific teams to anyone but team members, or make them public only to your organization. 
• Permissions also offer a comment-only project option where teammates can view or comment on projects or tasks without access to edit them. 

Asana Upgrade Features

With Premium, Business, and Enterprise upgrades, Asana can customize your projects and workflow even further. Some of Asana’s upgrade extras include:

✔️ Advanced admin console

In a nutshell, the console makes it easier for you to manage your team’s Asana account. With the Insights tab, you can see recently added teammates, view the most active members, and use high-level metrics to spot trends in how your organization uses Asana.

Advanced Admin Console gives one all the same admin access you’d get in the basic plan, only with a broader scope. Not only can you manage members, teams, and assigned projects and tasks- you can manage billing information, security settings, email domains, apps, and integrations all from one place by whoever has access.

Through the advanced admin console, Asana will create a private project for previously assigned tasks from former team members, allowing you to resolve or reassign any pending tasks.

✔️ Custom fields

Custom fields allow you to add specialized data to tasks in your projects like cost, priority, or stage. You can create a field for a custom project or portfolio or create reusable fields. In custom fields, you can grant permissions, lock fields, and much more.

✔️ Timeline

In “Timeline”, you can create a project plan, tasks, share plans, and drag and drop pieces on your timeline to make adjustments and adaptations when project plans change.

You also have the ability to schedule movable, fluid tasks, complete with due dates, dependencies, subtasks, and other filter preferences. When creating new tasks, assigning colors to each task helps organize your timeline’s activity visually.

✔️ Workload

Workload allows you to see team members’ activity across projects. This is great for intercepting possible workload conflicts, making sure projects and teams remain appropriately staffed. Besides, it allows you to identify who’s overworked, who’s underworked, and how best to reassign or reschedule tasks accordingly.   

✔️ Milestones

In the “Milestones” function, you can convert tasks into milestones to emphasize them as important progress points. You can track milestones either in a timeline or portfolio.

✔️ Forms

“Forms” allows you to streamline work requests by creating a standard work intake process. This not only makes it a lot easier for others to get the details of a work request, but it also keeps work requests organized with customizable options.

Asana Integrations: Customizing Your Expanding Needs

There are over 100 Asana integrations to fit your organization’s needs and pull it all together in one place. Again, you’d need an entire article just to cover the basics:

Best Asana Integrations to Reinforce Your Project Management

7 most useful Asana integrations that will help you to accomplish more while doing less…

Let’s take a closer look at a few of the most useful Asana integrations:

• Google + Asana: Works with G Suite to track your work and projects connected across different Google apps.
• Instagantt + Asana: Create Gantt charts and sync them with Asana for optimally organized projects.
• Microsoft Teams + Asana: Asana integrates with MS Teams to combine group chats and Asana so you and your team can work together in real-time on your project’s task lists, due dates, assignees, and completion dates.  
• Slack + Asana: Turn Slack messages into tasks, create new tasks without leaving Slack, or work on tasks from within Slack without having to switch between tools. 

Last but not least, if you need an Asana integration to track time spent on projects or tasks, there’s a perfect solution for you…

Everhour + Asana: a Powerful Time Tracking Integration

Some users claim that Asana + Everhour is the best time tracking integration on the market. Directly in your interface (no tab switching!), Everhour’s Asana time tracker enables you to estimate tasks, set budgets, customize reports, keep time, and more.

Everhour complements Asana’s functionality by offering the following valuable features:

1. Time estimation (Harvest and basic options of Trello, Basecamp, Pivotal, and GitHub don’t have this feature) 
2. Detailed and flexible time configuration 
3. Customized construction of your reports 
4. Multiple layout types
5. The option of real-time observation of everyone’s work- no need to ping people to ask what they’re working on, you can see them all on a dashboard. (Harvest doesn’t have this either…)
6. Allotted boards allow you to systematize team activities rather than just listing project and activity types.  

Asana Pricing

Asana prices out their packages depending upon what kind of extra features you may need. For some, the free version is just fine, but for others, more comprehensive packages with complex options are the best way to go:

• Basic- Free. For individuals or teams just getting started with project management
• Premium- ($10.00 per user, per month, billed annually. $13.49 billed monthly) – For teams who need project planning with confidence.
• Business- ($24.99 per user, per month, billed annually. $30.49 billed monthly) For teams and companies who have to manage and organize work across initiatives.
• Enterprise- (Let’s talk….) For teams and companies who need additional support, control, and security. 

Asana Reviews

For the most part, Asana receives consistently positive reviews.

It’s been called “The best platform for project/team management” and “Easy to use, and quite straightforward.” But it’s received its share of constructive criticism as well. 

Some users reported glitches and technical problems, and others said they found the layout to be confusing and collaborating with others was difficult on the platform. 

To view some useful reviews of what others thought about Asana and how they best use it for the needs of their teams, have a look here, here, and here. 

Asana for Project Management: Some Final Thoughts

A reliable workflow is the name of Asana’s game. It specializes in streamlining the processes of assembling teams, developing projects, and tracking their assigned tasks- all while keeping everyone coordinated and in the loop. Its highly customizable features and seamless integrations such as Slack, Instagantt, and Everhour work to expand its functionality and tailor it to your team’s individual needs. Wishing you happy project managing from the Everhour team!

The post Elevate Your Project Management Game with Asana: Expert Tips and Tricks appeared first on Everhour Blog.

What Are Asana Templates?

Asana templates are pre-built or customizable project management structures that provide a starting point and can be adapted by users to suit a range of tasks, projects, and workflows. Project templates are particularly helpful to those who are new to the platform, providing them with a place to start. Templates help individuals and teams save time and maintain consistency by providing a structure that can be easily amended and reused when required. 

Everhour is the top choice for small businesses and small to mid-size teams of 5 to 50 members, including professionals like software developers, marketers, designers, consultants, lawyers, you name it!

Seamlessly integrating with popular project management tools like Asana, Trello, and Jira, its user-friendly interface and customizable reports make it the ultimate time tracking solution for small and mid-size teams.

With dedicated support ensuring you receive timely assistance, our team is here to help you promptly and with a smile!

How Asana Templates Work

Creating an Asana template allows you to access a pre-built structure for tasks and projects, which can be customized to suit your personal needs or the requirements of your organization. The platform allows you to use pre-built templates or create your own custom template from scratch. Once you’ve selected or created a template, you can add tasks, assign team members, and set task or project completion deadlines within the project team template. Another benefit of Asana templates is that they are shareable, allowing you to collaborate to make projects run smoother. 

Types of Asana Templates

📦 Pre-built

Pre-built templates are made by Asana and can be quickly adapted to the specific needs of various tasks and projects. They can be project or team-specific, such as an HR project plan template or an Asana onboarding template, or they can be more general in their nature, such as a management template or a plan for success template. So if you’re looking for easy-to-use, free project templates, Asana is the ideal platform for you.

🔧 Custom 

For those with something specific in mind, custom templates are more suitable. Users create Asana custom templates to meet their specific needs should they fail to find a suitable pre-built template. They can be created from scratch. Alternatively, to save time, they can be heavily adapted from existing templates. For example, if you’re planning to use a team management template, you may decide to create one from scratch to ensure it accurately reflects your organization’s processes. Create your very own Asana CRM templates, IT templates, and project templates for free.

Asana Template Examples

One of the main advantages of Asana templates is that there are so many options available. You can choose from these various examples.

Best Asana templates

Asana is the place to access project management templates for free. The platform provides a wide variety of project planning templates to help you coordinate tasks, schedules, and assignees. Pre-built templates in this category include contingency plans, production schedules, capacity planning, process map templates, and more. With Asana, you can use time-saving, efficiency-boosting templates for project management for free! Here are some examples of such templates:

Example: Imagine that you manage a content creation team for an online publication. In this case, you would use a pre-built Asana template to streamline the content creation process, including planning, creation, review, and publication. The template would have headings such as “Assigned,” “In Progress,” “In Review,” or “Scheduled for Publishing.” Tasks included in the Asana task templates would likely include content brainstorms, writing articles, editing, and proofreading, getting approval, and publishing.

Program management templates

Program management templates are also available on Asana, helping organizations plan, track and manage several projects all at once, ensuring resources are allocated properly, and deadlines are met across the business. Templates that fit into this category include project scope management plans, resource allocation, resource management, and capacity planning templates.

Example: Imagine you’re managing the launch of a new software product, and the process involves coordinating various teams. To manage this process, you could use a pre-built Asana program management template to create a clear plan covering all tasks and containing information regarding the software product launch. 

Project board template

Asana’s project board templates are similar to the ones you’d find on the project management tool Trello. You can track all aspects of your project in one place, on one easy-to-navigate board that shows you the status of all tasks.

Example: Imagine you’re managing a team that has been tasked with redesigning the company’s outdated website. To ensure all team members are aware of their responsibilities and the tasks involved, you use Asana’s project board template to create an easy-to-digest visual overview. You’d make use of columns including “To Do,” “In Progress,” “In Review,” and “Approved.” As tasks are completed, the task cards are moved to the completed column so it’s clear that no more action is required on that specific task. 

Asana onboarding template

Asana’s onboarding template gives new team members an easy way to track their onboarding to-dos in one place. Integrated features include list views, custom fields, subtasks, and multi-homing, making it easier for new hires to set themselves up for success. 

Example: Imagine you’re an HR Manager, and you’ve just hired a new team member. To ensure their onboarding process goes smoothly, you use Asana’s onboarding template to ensure the new hire understands their responsibilities and has sufficient information about the company and its culture. The template is split into digestible sections, such as “Start Here,” which includes information on welcome meetings and other tasks that will happen on their first day. The next section includes information on HR, benefits, and payroll, allowing the new hire to access paperwork they need to fill in and read company policies. 

Vendor management template

Asana provides several vendor management templates to help you track supplier relationships and get the very most out of business resources. Template options include vendor management, construction project plans, agency collaboration, and freelancer management templates. 

Example: Imagine you’re the Operations Manager at a company that works with various vendors. To ensure that all goes well, you use Asana’s vendor management template to keep careful track of all vendor-related tasks. The template includes such information as start dates, status updates, the initial project brief, and approval workflows to ensure work stays within scope.

Asana event planning template

Asana’s event planning template allows you never to lose sight of vital event planning details. You can track your information from one place, including a budget, vendor information, and other essential to-do’s. The template includes useful features, such as status updates, milestones, dependencies, and timelines, and can be integrated with Gmail, Microsoft Teams, Slack, and Outlook. 

Example: Imagine that you’re a busy event planner and you’re organizing an annual conference for a B2B company. You decide to use Asana’s event planning template to ensure all tasks are completed, and the information you need is in one easy-to-access place. The template includes helpful sections such as “Venue and Logistics,” “Catering,” “Speakers and Agenda,” and “Registration Management.” You also add custom fields to this template to track the event’s budget and vendor contact details.

HR project plan template

Human resources teams handle a wide variety of tasks, from payroll to onboarding and offboarding and so much more. The Asana HR project plan template allows HR teams to keep up with all tasks thanks to useful features like status updates, workload, workflow builder, and calendars. The handy template allows HR teams to streamline recurring work, set team priorities and communicate progress quickly and easily. But that’s not all—you can also integrate the template with popular apps such as Google Workspace, Gmail, Outlook, and Clockwise.

Example: Imagine you’re an HR Manager at a fast-growing company, and you need to streamline the department’s processes as a result. You decide to use Asana’s HR project plan template to help manage team workloads and keep careful track of tasks. You include sections such as “Planning,” “Milestones,” and “Next Steps” to ensure everyone is aware of what is being done. 

Asana marketing templates

Asana provides several pre-built templates for marketers. Improve the marketing team’s performance by utilizing the marketing budget, marketing campaign plan, marketing project plan, and marketing strategy templates. The marketing budget template allows you to bring clarity and visibility into your budget, while the marketing campaign plan allows you to keep tasks on track and hit all deadlines. Similarly, the marketing project plan guides you through project management best practices, while the marketing strategy template acts as your team’s North Star, guiding your actions at every turn. 

Example: Imagine you’re a Marketing Manager at a company, and you’re launching a new product. To ensure your team is as efficient as possible, you use Asana’s product marketing launch template. The template includes a launch timeline, including the tasks that must be approved and ready to go before the launch date.

Customer success template

You must take care of your customers at every stage of their journeys. With pre-built Asana customer success templates, you can ensure all team members know how to care for customers at every step. Choose from a range of useful templates, including post-sales handoff, customer feedback, pre-sales deal support, and customer implementation templates. 

Example: Imagine you’re the Customer Success Manager at a SaaS company. You decide to use Asana templates to help you manage various aspects of the customer journey. You use the pre-deal support template to help your team communicate with prospects and leads, the post-sales handoff to ensure a smooth transition from sales to customer success, and the customer implementation template to manage the process of setting up your service for customers.

How to Create Asana Templates

If your team repeats projects or tasks, you don’t need to recreate them in Asana every single time. Instead, you can create a custom template or use a pre-built Asana one. But if you get stuck, don’t be afraid to have a look at pre-built templates for some Asana template ideas.

How to create a custom template

Creating templates in Asana is a straightforward process:

1. Create a new project (or duplicate one you already have, removing unneeded details) to capture tasks your team regularly does. Complete all task details, such as due dates and attachments.

2. Once you’ve completed the template, click the project header drop-down and select ‘Save as Template.’

3. Create a new project using the + button in the top bar to use your newly-created template. 

4. Next, click the ‘Templates’ tab on the new project screen. You will see custom templates organized by each team in the tab with your organization’s name.

How to use Asana-created templates

If you’re new to Asana or you don’t want to create a custom template, use an Asana-created template. In the templates library, you’ll find various free templates for project management workflow templates, business management templates, website project templates, graphic design project management templates, team management plan templates, and much more. 

To use Asana-created templates, you follow the same steps outlined above, but instead, you stay in the ‘General Templates’ tab. 

To add a pre-built template:

1. Click on the ‘Customize’ button.

2. Scroll down and click ‘Add Template.’

3. Include the word ‘template’ in the task name so it’s easy to search for. 

4. To duplicate the task, select the three dots button in the top right corner of the task, then click ‘Duplicate task.’

TL;DR: Asana Templates

Asana templates are structures that benefit users by streamlining project management, saving time, and maintaining consistency across organizations. Just like most Asana alternatives, it provides various templates, such as project management, marketing, onboarding, and customer success, which can be edited to include various tasks, projects, and workflows. 

Track time with Everhour

Employee time tracking helps boost your organization’s efficiency and productivity, which results in a stronger bottom line. Everhour is an intuitive time tracker that can be used to track time inside Asana. Key features include a time clock app, attendance tracker, timesheet app, and work hours tracker to take the hard work out of team management. So if you’re looking for an all-in-one solution with time management, billing and budgeting, task management, team management, and expense tracking features, consider Everhour. 

The post Stay Organized with Pre-Built and Custom Asana Templates appeared first on Everhour Blog.

That’s when Asana integrations step into the breach.

Integrations (or add-ons) are tools built by third-party developers. Compared to full-fledged applications, integrations are generally lightweight, less cumbersome, and basically simpler to use. They don’t pack a variety of features but rather aim to solve a specific problem. With them, you can easily extend the functionality and add a significant layer of productivity to your Asana project management process.

However, finding the right Asana integration might turn out to be a real challenge given that there are over 60 of them out there. And unfortunately, not all of them are equally good.

In this article, we’d like to tell you about the 8 most useful Asana integrations that will help you to accomplish more while doing less in project management. Each of them is best in a specific aspect e.g. communication, data structuring, or time tracking. All of them seamlessly integrate with Asana in real-time and aim to make your project management more efficient.

1. Everhour – Time Tracking

Want to know how long it takes you to complete a task? Need a time tracker and a clear way of reporting to clients about the job done? Among all integrations that strive to improve your time tracking, the Everhour + Asana combination has proved to be the best choice.

• The Timesheet button lets you quickly look at all your timekeeping for a Day or Week, as well as start timer or add time, and comments for the tasks you have been working on. You can also use an attendance tracker and a time clock app to see how your team is progressing.
• You can configure any project as billable. Plus, you can also set your budget in hours or money, and set up a threshold email notification.
• See the reported time by each employee directly in the task details and its progress towards the original estimate.
• You’ll see the timer and reported time next to the parent and subtasks.

Everhour is the top choice for small businesses and small to mid-size teams of 5 to 50 members, including professionals like software developers, marketers, designers, consultants, lawyers, you name it!

Seamlessly integrating with popular project management tools like Asana, Trello, and Jira, its user-friendly interface and customizable reports make it the ultimate time tracking solution for small and mid-size teams.

With dedicated support ensuring you receive timely assistance, our team is here to help you promptly and with a smile!

2. Instagantt – Gantt Charts

Would you like to add visualization or dependencies to your projects? Instagantt does an amazing job to get Gantt charts out of your Asana.

Unlike Microsoft Project or other monolithic project management tools, Instagantt has a key-focused functionality keeping everything you need at hand. When you put new data into Instagantt or make any changes, it displays in Asana in real-time and vice versa.

At a glance, you can see the scheduled start and end dates of your tasks, as well as the dependencies between them. For example, if you are working on a new landing page, the design layout cannot start until the content is ready. Using Gantt charts you can instantly view the needed consequence of tasks, plan the workload for your team accordingly, and eliminate blocks if there are any.

Price: free for up to 3 projects, $7/month for a single user, $5/month for multiple users

3. Weekdone – Reporting on Asana Performance

Don’t want to immerse yourself into Asana daily stuff? Would you rather get a quick glimpse of your team’s performance via informative and timely reports? Then Weekdone is what you need.

This simple Asana integration provides insightful dashboard reports (to your inbox!) about your team’s weekly, monthly, or daily Asana performance. It’s a true lifesaver when you have to handle multiple projects, manage several teams, or analyze huge volumes of data. All you need is to choose the workspace and go to Settings to pick the projects/people/teams included in reporting. Now, the tool will automatically analyze the needed data and send it to you via printable and visually appealing reports.

Get your task completion covered, view actual tasks status for each person, project, or tag, and always rest assured that none of your projects is spiraling out of your control.

Price: free for the basic version, $15/month or $109/year for full package

4. Slack – Real-Time Communication

If your projects involve a dynamic and fast-paced environment, communication is what makes all things work the right way. And Slack is second to none when it comes to enhancing your team’s communication.

There are two major benefits to setting up Asana with Slack:

• First, you can see a stream of Asana notifications within Slack. It allows you to quickly scan what your teammates are working on.
• Second, you can quickly create and assign Asana tasks within Slack. Say, in a conversation you decide you should create a new task, you don’t need to leave Slack and open up Asana. Instead, you just type “/asana” command to create the task, add it to a project, or assign it to a teammate.

Price: free for the basic package, 8$/month for Standard, 12.5$/year for Plus package

5. Zapier – Automate Workflows

Have you ever thought of how many repetitive actions you have to make each day toggling between different applications? A lot. They eat up your time but you can easily automate them with Zapier, a cloud platform that enables you to automate tasks between cloud applications.

There are 3 great benefits about Zapier:

• First, you can automate routine (for example, you published a blog post, it is shared on Facebook and Twitter automatically);
• Second, your Asana can talk to other tools. For example, with Zapier you can create Asana tasks via Typeform, from Emails or ZenDesk tickets, via Google form or Calendar, and other apps you use. And the best part of it is that you don’t need to dive deep into coding as Zapier allows doing it via intuitive and simple “Trigger” and “Action” boxes. This way, Asana can become a single hub uniting the tasks of the entire team, if different departments or members work with different tools;
• Last but not least, you can go deeper than some native integrations offer. For example, with Stripe/Slack integration, you cannot receive a notification of failed payments, but through Zapier you can. Check this.

Price: from free to 125$/monthly depending upon the pricing plan

6. Zendesk – Customer Support

If your business or product implies the support of a large number of customers, then you can’t do without Zendesk. It’s a cloud-based tool that helps you to provide great customer support quickly and with minimal fuss.

With Zendesk you can turn a pile of never-ending tickets from your customers into well-organized Asana tasks. All you need is to connect Asana and Zendesk with Zapier.

Once done, you can either add ready-to-use or custom Zaps to automate your customer interactions. Translate and transfer non-English Zendesk tickets to Asana, so anyone on the team can immediately start investigating the issue.

By joining Zendesk with Asana you can easily set your customer support process on auto-pilot and ensure quick ticket turnaround. There is also Zendesk time tracking at your service.

Price: free for the basic package, $20 / month for advanced functionality, 125$/month for full package and multiple teams.

7. Instabug – Bug Reporting

One of Asana’s sore spots is the way it handles images. It’s specifically true and poignant for bug reporting on a mobile device since most of the tickets usually go with images illustrating the bug itself.

If you are into mobile app development, Instabug will become a true life-saver. With this, you can capture a screenshot of a bug on your mobile device and report it directly to Asana. You can also make an annotation on it and add comments so that the team would instantly get a clear vision of an issue and fix it faster. You users can even report bugs or submit their feedback via a simple shake of their devices.

Integrating Instabug with Asana will significantly speed up your bug fixing process providing you with all the details on a bug. Turn all your bugs into Asana tasks with just a few clicks and fix them without hassles.

Price: 14-days free trial, pricing packages from free to $291/month

8. DigiSpoke – Mind-Maps

Are you looking to try a more creative approach to your project task management? Give a shot at DigiSpoke, Asana extension which utilizes the concept of mind maps to collaborate on a project or task.

With DigiSpoke you can easily turn your Asana tasks into visual presentations or mind maps and share them with your team. It will forecast progress on your tasks so that you would work faster and stay more productive. And by checking the Team Availability Heatmaps you will clearly see the past, present, and future availability of each team member.

The intuitive drag-and-drop UI makes task management a breeze, allowing you to turn your ideas into live Asana projects quickly and stress-free.

Price: free test-drive, $29/month for basic, $99/month for extended functionality, $199/month full package

Summing Up

Everhour emerges as the essential addition to Asana, offering precise time tracking, Gantt charts, and real-time communication capabilities. While Asana serves as the fundamental tool for task management and team communication, Everhour enhances its functionality to better suit diverse business needs. With Everhour seamlessly integrated into Asana, users can optimize their workflows and achieve greater efficiency in project management.

The post 8 Asana Integrations to Reinforce Your Project Management appeared first on Everhour Blog.

Asana and Notion are two productivity tools that can help you manage tasks, projects, and teams. While they share some similarities, they have different features, pricing plans, and use cases. In this blog post, we’ll compare Asana and Notion and help you decide which one is right for you.

What Is the Difference Between Asana and Notion?

Asana project management tool focuses on tasks, workflows, and collaboration. It has a clean and intuitive interface that lets you create projects, assign tasks, set due dates, and track progress. Asana also has features like project Asana templates, calendar views, and custom fields that can help you streamline your workflow. You can also track time in Asana easily.

Notion, on the other hand, is an all-in-one workspace that combines notes, tasks, databases, and wikis. It’s a flexible tool that lets you create pages and databases that can be linked, embedded, and customized to suit your needs. It also has features like Notion templates, Notion integrations, including aesthetic Notion templates and Notion widgets, with other tools (for example, to track time in Notion, and a powerful search function that can help you organize and access your information.

Everhour is the top choice for small businesses and small to mid-size teams of 5 to 50 members, including professionals like software developers, marketers, designers, consultants, lawyers, you name it!

Seamlessly integrating with popular project management tools like Asana, Trello, and Jira, its user-friendly interface and customizable reports make it the ultimate time tracking solution for small and mid-size teams.

With dedicated support ensuring you receive timely assistance, our team is here to help you promptly and with a smile!

Is Notion a Competitor of Asana?

Notion can be considered a competitor of Asana in some aspects, but it’s not a direct replacement for it. Notion is more focused on personal productivity and knowledge management, while Asana is more focused on team collaboration and project management. However, Notion can be used to complement Asana by providing a central place for notes, documents, and other project-related information. You can import Asana projects into Notion very easily. 

Why Is Notion So Popular?

Notion has gained popularity in recent years because of its flexibility and customization options. It can be used for a variety of purposes, such as note-taking, task management, project tracking, and more. Notion’s templates and database features allow users to create custom solutions that fit their specific needs.

Additionally, Notion’s intuitive interface and extensive documentation make it easy for users to get started and learn how to use the tool effectively.

Why Notion Might Be a Better Option?

Notion is a great choice for individuals and teams who want a flexible and customizable workspace. Notion’s templates and database features allow users to create custom solutions that fit their specific needs. Notion’s powerful search function makes it easy to find information quickly, and its ability to embed and link pages and databases make it easy to navigate and access information. Additionally, Notion’s free plan offers a generous amount of features and functionality.

Is Notion Good for Project Management?

Notion can be used for project management, but it’s not created specifically for this purpose as Asana. Notion’s flexibility and customization options make it a great tool for creating project plans, tracking tasks, and collaborating with team members.

However, Asana’s features like task dependencies, progress tracking, and project templates make it a better choice

How Do You Integrate Asana With Notion?

Asana and Notion can be integrated using tools like Zapier or Integromat. These tools allow you to create automations that transfer data between Asana and Notion. For example, you could set up an automation that creates a new Notion page for each new Asana task or vice versa.

Is Notion Secure?

Notion offers various privacy and security features to ensure the safety of your data. You can use two-factor authentication, encrypt your content, and restrict access to specific pages. You can also choose to enable a feature that makes your pages invisible to search engines, which adds an extra layer of security.

While Notion claims to protect your data, there is always a risk of data breaches, and you should take measures to protect your information.

Is Notion Free?

Yes, Notion offers a free plan, but it has some limitations. With the free plan, you can create up to 1,000 blocks (a block is a piece of content, like text, an image, or a video) and have access to basic features like templates and sharing. If you need more blocks, advanced features, or integrations, you will need to upgrade to a paid plan, which starts at $5 per user per month.

Is Notion Difficult to Use?

Notion interface can be overwhelming at first, but once you get used to it, it can be very intuitive and easy. Notion’s flexibility and customization options can make it a bit challenging to learn, but it also means that you can use it in many different ways. Notion provides helpful guides and video tutorials to help you get started, and their customer support team is very responsive and helpful.

What Are the Limitations of Asana & Notion

💡 Asana’s main limitation is its pricing model. While it offers a free plan, it has limited features and is only suitable for small teams. Asana’s paid plans can be expensive, especially if you have a large team or need advanced features. Additionally, Asana interface can seem challenging which may make it difficult to navigate and use effectively.

💡 Notion’s main limitation is its lack of robust project management features. While it can be used for project management, it is not as feature-rich as other dedicated project management tools like Asana. Notion also lacks some basic features like recurring tasks, which can be a deal-breaker for some users.

Asana vs Notion: Pros & Cons

Here are the main pros and cons of Notion and Asana based on user reviews on Capterra:

Overall, Notion is praised for its customization options and flexibility but criticized for its limited project management features and occasional technical issues. Asana, on the other hand, is famous for its project management capabilities and user-friendly interface, but criticized for its pricing and complexity.

Notion & Asana Reviews:

Notion Review

“I absolutely love Notion. It’s an incredibly versatile tool that can be customized to suit almost any need. I use it for everything from project management to personal goal tracking to meal planning. The user interface is clean and intuitive, and I love the ability to link different types of content together. Notion is also constantly improving and adding new features. I can’t recommend it enough.” – 5 stars, Emily M.

Asana Review

“Asana is the most comprehensive task manager out there. With the ability to assign, prioritize and track progress on multiple projects in one place, Asana has become an essential tool for our team. What sets Asana apart from other task managers is the ability to collaborate with team members and monitor progress in real-time. It has been a game changer for our organization.” – 5 stars, Andy G.

Asana vs Notion: Conclusion

In conclusion, both Asana and Notion are powerful tools that can help you manage your tasks, projects, and information effectively. Asana is a great choice if you’re looking for a dedicated project management tool with robust features and integrations, but it can be expensive and complex. Notion, on the other hand, offers more flexibility and customization options, but it may not be as suitable for project management and can be overwhelming to learn. Ultimately, the choice between Asana and Notion depends on your specific needs and preferences.

The post Asana vs Notion: Which Is the Better Productivity Tool? appeared first on Everhour Blog.

At the end, we’ll let you know which of the two software we think is better depending on a range of different needs.

Asana vs ClickUp: At a Glance

Here’s a brief rundown of how these two software stack up against each other.

Everhour is the top choice for small businesses and small to mid-size teams of 5 to 50 members, including professionals like software developers, marketers, designers, consultants, lawyers, you name it!

Seamlessly integrating with popular project management tools like Asana, Trello, and Jira, its user-friendly interface and customizable reports make it the ultimate time tracking solution for small and mid-size teams.

With dedicated support ensuring you receive timely assistance, our team is here to help you promptly and with a smile!

Now that you’ve gotten a good idea of what these two platforms have to offer, let’s dive into the details of each characteristic.

Ease of use

As we’re delving deeper into the Asana vs ClickUp comparison, we can see that Asana is the clear winner in terms of ease of use. The main reason for this is the traditional interface that is reminiscent of any other project management tool you may already know. So, adopting Asana into your daily operations is extremely easy and you won’t have a hard time doing so at all.

On top of that, Asana gives you a quick guide on how to use all the platform’s features that you can view at any time. This means you can always refer to the user guide whenever you get lost and need guidance.

On the flip side, ClickUp definitely has a steeper learning curve than Asana. There are innumerable reviews online coming from people experienced with similar platforms who say ClickUp was a challenge to learn at the start.

All in all, if you’re looking for a platform that you can download, subscribe to, and use right away without spending hours and hours trying to figure everything out, Asana may be the better pick for you.

Integrations

Nowadays, every team uses multiple platforms for managing their team and workflow. So, it’s important that any task manager you adopt into your workflow can integrate with the other tools that you already use in your regular activities. Luckily, both Asana and ClickUp integrate well with some of the most common workplace tools.

Since it’s a simpler system, it comes with a smaller feature set. So, it won’t be able to handle as many tasks, which is why it has native integrations with more tools than ClickUp.

But even if ClickUp doesn’t have as many integrations, it takes on so many tasks that you won’t need that many additional tools to manage your workforce.

Customization

One of the standout features of ClickUp is customization. As mentioned earlier, this is the trade-off you get for the steeper learning curve when using the app for the first time. ClickUp boasts an intuitive interface that you can tweak to your team’s specific needs. That way, you can streamline operations by creating a tailored system for your team to keep everyone aligned on their tasks.

Asana offers some customization options, but it is far from what ClickUp offers. Since Asana is designed to be easy to use and integrate,  you don’t have that many options to customize the app. You can tweak templates and create your own Asana templates for your team, but aside from that, Asana doesn’t offer much in regards to customization.

This is why we believe that ClickUp is the superior option for larger teams that handle specific and repetitive tasks. 

Support

When we compare ClickUp vs. Asana in terms of customer support, neither of them is lacking. The customer service and support teams of either app are known to respond to problems and issues right away. On top of that, there are many online tools and resources available on their respective websites that can help you get over minor problems that are common for users.

That said, Asana’s customer support system could be better. Specifically, the app doesn’t offer 24/7 support for its free users. Instead, you have to be part of the top tier of paying customers to access 24/7 customer support, which comes free with ClickUp.

Pricing

Both Asana vs ClickUp offer their customers a number of different plans to pick from based on their needs. With each plan up, you get a more comprehensive set of features Here, it’s also worth mentioning that both software companies give their customers the choice to pay for their plan either monthly or annually.

The catch here is that if you pay annually, both companies will give you a reasonably big discount. For a better price reference of how much each plan costs for both Asana and ClickUp, please refer to the tables below.

The Pros & Cons of Using Asana

Asana is one of the top workplace and team management apps for a reason. That said, like any software, it comes with its pros and cons.

✅ The pros

It’s super user-friendly

For what it is and what it offers, Asana is super user-friendly. One of the first things we highlighted about this platform is how quickly you can get the hang of its features. While it has a robust feature set, managers and employees alike won’t sweat figuring out how to tweak schedules, read tasks, change task statuses, or even communicate with other team members.

Integrating a new tool brings about a change in your workflow that can disrupt operations and cause an awkward adjustment period. But if the team doesn’t have to deal with a steep learning curve, there’s less of an adjustment, which gives Asana an edge over the competition.

If you don’t want to disrupt operations or give your team a headache when integrating a new workplace management tool, you may want to consider using Asana.

It’s fantastic for smaller teams

Asana is a low-cost, simple, and fairly traditional workplace management app that gives you everything you need.

This helps managers stay on top and employees on track to achieving company goals. While it may lack some of the customization and time-tracking features necessary for large companies, it provides all the necessities for smaller teams that need a budget-friendly solution for task and general team management.

Great for task management

Another huge benefit of Asana is its task management capabilities. This is the platform’s primary function and the main reason so many small teams utilize the app day-to-day. A reliable and solid platform like Asana allows you to assign, track, and comment on tasks for every employee. That way, you can reduce errors, maintain a healthier work environment, and boost productivity for everyone on the team.

Task management is one of the areas where Asana truly shines. If all you need for your team is a task manager with a few extra features for boosting productivity, Asana is exactly what you need.

❌ The cons

There are many benefits to using Asana, but like many platforms, it comes with some downsides too. These downsides shouldn’t discourage you from using the platform, but you should be aware of them before subscribing so you can create realistic expectations.

Very basic time tracking

Asana time tracking can be tricky: while Asana does have a native time tracker, its functionality is extremely limited and it’s not great for anything beyond estimating tasks and recording the actual time spent working on them. It doesn’t offer detailed reports and you can’t set up project budgets or configure project billing.

You also can’t set up individual estimates and you’ll have to turn on the native time tracking feature for each project you work on, which can be quite time-consuming if you constantly need to switch between projects back and forth. It means that you have to employ third-party time tracking integrations, such as Everhour + Asana time tracking integration.

Limited task dependencies

Asana’s task dependency feature is very limited compared to other project management tools on the market. While you can create dependencies, they are relatively basic and may not fully support more complex project workflows.

You get a ton of notifications

Users often complain that Asana generates a significant number of notifications, which can be quite frustrating, especially if you’re a user who’s in multiple teams or projects. This notification overload can be quite distracting for people who lose their focus easily.

The Pros & Cons of Using ClickUp

Next up, we have ClickUp, a robust and highly customizable project management application designed to handle larger projects and big teams. ClickUp offers a plethora of features to cater to diverse needs, but it does come with a few challenges you should know about before becoming a paying customer. To give you a comprehensive overview, here’s a breakdown of the platform’s pros and cons.

✅ The pros

Many pricing options

As mentioned earlier, ClickUp has various pricing options. Arguably the most popular of these options is the free version. This is because the free version comes with a ton of features that are usually reserved for the premium plans on other platforms. So, if you have a large team, but you’re working with a tight budget, ClickUp’s free plan might be exactly what you need.

On top of the free plans, ClickUp has three premium tiers and one custom-priced enterprise tier for businesses of all sizes. So, regardless of how large or how small your organization is, you can trust that ClickUp offers the tools and features that you need for your business.

Customization

ClickUp’s standout feature is its high level of customizability. Users can tailor their workspace, task views, and workflows to match their specific needs and preferences. This adaptability allows teams to create a project management setup that aligns perfectly with their unique processes.

Gantt charts

When we compared ClickUp vs Asana, the first thing we noticed is that ClickUp offers Gantt charts. If you don’t know what those are, they are like a secret weapon when scheduling and assigning tasks.

They allow for quick visualization of everything that’s going on. That way, managers stay on top of operations, and workers are constantly informed of their schedules and task assignments. This reduces redundancies, increases transparency, and can even boost productivity as workers will never miss a task assignment.

Real-time chat

If you have a large team, it’s hard to facilitate communication and keep everyone on the same page. That said, ClickUp is built with features for real-time communication so you can instantly get a hold of team members to give updates or just keep everyone informed.

ClickUp also integrates with Slack, one of the most popular workplace communication tools available. So, even if you use other communication programs, you can integrate them with ClickUp to keep your operations as smooth as possible.

❌ The cons

As we’ve mentioned already, there’s hardly any tool out there that is perfect. So, let’s take a look at some of the drawbacks of using Click Up vs. Asana.

Lackluster mobile app

Nowadays, it’s not uncommon for employees to work from various different devices – be it a laptop, tablet, or mobile phone. Sadly, ClickUp doesn’t have that as the mobile app definitely needs some work. However, if they get to update and improve the mobile app, it will become one of the best all-in-one task management platforms on the market.

Steeper learning curve

ClickUp is hard to learn. This is because the app has so many different features that it’s tough to learn how to use all of them at the same time. But again, the effort is more than worth it due to how well ClickUp integrates with existing systems and how easily you can mold the platform to the specific needs of your team and business.

Asana vs ClickUp: Conclusion

When you compare ClickUp vs Asana, you’ll quickly realize that both are great project management tools and it can be hard to make a decision on which one to use. So, if you’ve reached the end and still aren’t sure whether you should go for ClickUp or Asana, let us help you out.

Use Asana if you have a small to medium-sized team that needs a simple and intuitive project management software that has the most features and is easy to learn.

Use ClickUp if you have a larger team, want access to all the project management features available, and need to customize the platform to your company’s needs. It’s also great for larger teams that have 0$ to spend on a project management platform.

The post Asana vs. ClickUp: Comparing Two PM Tools [Ease of Use, Customization, Pricing & More] appeared first on Everhour Blog.

However, the landscape is vast, and there are alternatives to Asana that might better suit your team’s unique needs. If you’re looking for Asana alternatives, you’ve come to the right place!

Asana Project Management Alternatives

If you’re thinking about switching to one of Asana project management alternatives, you have loads of tools to consider, each one of them with its own set of pros and cons.

Some apps are excellent for team communication such as Trello or ClickUp. Others handle complex projects perfectly, such as Jira. Some started as apps for specific professional needs such as Basecamp. And others act as a database that businesses can use for CRM, task management, project planning, and tracking inventory such as Airtable.

The market for project management tools is a vast universe of functionality and design. It can be easy to get lost in debating one feature over another. That’s why we created this ultimate list to unwrap the mystery and restore the universe. Without further ado, let’s dive into Asana alternatives!

Asana vs Trello

When it comes to the comparison of Asana vs Trello, many PMs realize that both suit well for small and medium-sized projects. But the main difference between these two is in their workflow organization specifics. Let’s compare Asana and Trello and see what they are all about!

The main idea of Trello is a Kanban board that visualizes the working process. It suits projects that use the Agile methodology.

Why using Trello, you may ask? Trello organizes all tasks in a ‘to-do’ style list – separating them into upcoming, in progress, and done categories. A user creates a card with tasks or checklists. This card goes through all the stages as the team works with it until it goes to a done section. You can add, rearrange or change board categories, adapting Trello to a variety of projects, also Trello supports lots of Trello time tracking integrations such as Everhour (you can read more on how Trello time tracking works in detail). There are also numerous Trello Power-Ups that also help to gain a more wholesome working experience.

In short, the main difference between Asana vs Trello in project management is that Asana focuses its users on in-task processes and communication. It has a much broader set of features when it comes to organizing and exchanging lots of details within the task, and you can overview the bigger picture on the project board. If some of your tasks are so complex that they’re basically stand-alone projects, Asana is hard to beat.

If Asana and Trello aren’t exactly what you’re looking for in your business, there are lots of alternatives you can find online. You’ll find all these alternatives to Asana and even a little bit more compared further in the article.

Everhour is the top choice for small businesses and small to mid-size teams of 5 to 50 members, including professionals like software developers, marketers, designers, consultants, lawyers, you name it!

Seamlessly integrating with popular project management tools like Asana, Trello, and Jira, its user-friendly interface and customizable reports make it the ultimate time tracking solution for small and mid-size teams.

With dedicated support ensuring you receive timely assistance, our team is here to help you promptly and with a smile!

Asana vs Jira

Jira is a leader in the IT project management tools industry. In fact, it’s a giant. The company behind this behemoth, Atlassian, has been developing project management and bug-tracking service since 2002. 

All the processes in Jira are focused on building, developing, testing, and analyzing IT products. And it uses Agile methodologies at its core. Simply, it’s a powerhouse for project management. Check out our article for an in-depth view of the Jira project management software tool.

Like Asana it can be implemented for a wide variety of projects. But when it comes to pure IT, Asana starts losing points in the Asana vs Jira comparison. On the flip side, it’s hard to imagine someone using Jira for something other than IT projects. Especially when there are many choices from project management tools on the market. 

The bottom line: When comparing Jira vs Asana it would be a mistake to say that one app is better than the other. That is to say, both tools are great for tackling all their responsibilities. The main point here is to what project type you apply these tools.

Asana vs Basecamp

Basecamp resembles a social media networking site and a project management tool mix. Basecamp focuses its users on collaboration over a project.

In Basecamp you can upload and work on documents in the app, use chats for project discussions, put announcements on public boards, make checklists to monitor project development, and much, much more.

Basecamp suits small and medium-sized enterprises and offers enough functionality to manage projects successfully.

The bottom line: In the Basecamp vs Asana comparison, Asana will pick up all the awards due to its range of functions and the Asana integrations. Yet, if finding project solutions in lively discussions is what you opt for then it’s worth considering Basecamp as one of your Asana alternatives.

Asana vs ClickUp

ClickUp and Asana are tools specially designed for project management and look pretty much similar. That’s why online you can run into heated discussions of their supporters on which one is better. 

But luckily there’s a simple solution to help you decide –  try their freemium plans for yourself before opting for one. That way you can see in practice which is more likely to work for you.

In the meantime, let’s take a closer look at some of the main features and differences between ClickUp and Asana.

The bottom line: ClickUp was founded in 2016 and since then it’s been gaining momentum in its functionality and service. Now it competes with such big project management names as Asana and other ClickUp alternatives. So, if you want to consider a project management tool that’s similar in style to Asana for a better price, you should look into ClickUp. Perhaps, it might be the tool you’re looking for.

Asana vs Monday

Asana vs Monday is another interesting comparison. Once you get to grips with Asana and think of something more customized and fancy for your projects, it’s time to think about Monday.

Monday.com is a major player in the project management tools market. It grew up from another big project – DaPulse. And like any big-name project management tool, it’ll offer you all the main functionalities PMs often use in their work.

So, how does Monday work? The app lets you create a board where you can add different tasks, called Pulses. You can set various data types for each Pulse such as city, person name, telephone number, task priority, tags, prices, and many more. You set a color for each data section, making the information and tasks more comprehensible, even at a glance.

Switching between the dashboards represents the data in various styles: Kanban, pie charts, maps, timelines, and calendars. At the same time, you can see all the tasks presented below, meaning that you don’t have to switch between the tabs in search of the needed data.

The bottom line: Monday.com and Asana offer classical functionality for project management just in their own way (for example, Monday time tracking is much better than that of Asana). If you have a standard small or medium-sized project you won’t go wrong choosing either of them.

Asana vs Wrike

At first sight, Asana and Wrike have much in common. Both apps provide major project management functionalities, team tasks, and project discussions, and project progress outlines. Yet, they are not identical.

The main Wrike feature that differentiates it from Asana is that it allows you to work on any file straight from the app. Meaning that your team can upload, change, and comment on any document or visual materials in Wrike in real time.

Asana saves you from the email box, organizing and streamlining your tasks. While Wrike provides you with all the necessary tools for an immediate start, saving you from a heap of apps.

The bottom line: If you want something more than just a project management tool. Something that aggregates and consolidates your work in one place. Then Wrike is just right for you. 

Asana vs Airtable

Airtable resembles spreadsheets or relational databases with a decent user interface. In Airtable you’ll be able to organize and classify your table entries according to your business needs. These entries can be a set of customers, projects, or various ideas specifically connected to your organizational needs. 

Each cell in the table allows different formats of data. Each line can be organized in groups, on a timeline, in the form of a gallery, or even a Kanban board. This way, Airtable can be modified into a CRM or HRM system, project management tool, or even a questionnaire form integrated into your website.

The bottom line: Airtable is a great solution for companies that have to collect and systemize similar information such as phone numbers, data pools, and others. The app has great customized functionality and with linking grids, you can build complex data structures. However, Airtable doesn’t offer any tools that would analyze or track project progress. Ideally, it can be used in integration with real project management tools for data collection and its processing.

Asana vs Smartsheet

You can call Smartsheet a spreadsheet hub with project management functionality. Smartsheet seems and sounds like a serious business tool and it has the right to do so. Its user interface may not seem simple. But if your team does learn how to use Smartsheet your business will gain lots of benefits from it. 

Asana and Smartsheet support all the main project management functions. Let’s have a look at the main differences between Asana vs Smartsheet.

The bottom line: Smartsheet is a great solution for ambitious projects, big and medium-sized businesses. It provides a set of effective tools to track complex projects through a project life cycle. 

On the other hand, for small businesses and startups, Smartsheet may seem a tad too smart. You need to fully understand and learn its functionalities to get to grips with the possibilities the app provides.

For those who just set up their first business or have never worked with project management tools, we’d recommend something more user-friendly and intuitive. Like Asana.

Asana vs Todoist

Although this app resembles Asana’s main functions, Todoist has put its unique stamp on the project management world. But, there are no llamas and unicorns here, Todoist is all about the work. It’s simple and quick with a minimalistic design.

Moreover, the pricing is very attractive in comparison with other world-renowned brands. This might be an outside competitor, but it’s one worth exploring. Here is a little bit more about our Asana vs Todoist comparison:

The bottom line: Todoist channels the essence of Asana’s main features. This could suit small business enterprises and individual entrepreneurs who are just starting out with their businesses. Todoist has just enough features and a good pricing policy, so it’s definitely worth a look as an alternative.

Asana vs Teamwork

At first, Teamwork may seem like a simple app for small businesses and freelancers. But looks can be deceiving. Teamwork provides so many features that it’s possible even to run big and sophisticated projects. 

Teamwork projects and tasks are highly customizable. You can add certain settings to your projects. For example, if you choose to view “risks”, you’ll be able to manage them for the project you’re working with. In task settings, you can log time, set privacy, and view task comments. 

Teamwork offers such diverse functionality that Asana can back up only with app integrations. So, let’s have a closer look at what Teamwork vs Asana can offer.

The bottom line: Teamwork is a powerful tool and worth your consideration if you have a  large-scale project. The app may seem packed with functions but each is worth your time and energy. Teamwork is intuitive, so you’ll need to learn the basics quickly. It’s a joy to use it even for bulky projects, discovering its new features every time. 

Asana vs Freedcamp

Freedcamp is another project management tool on our list. It resembles Basecamp in its functionality. Though its Freemium is much more attractive than in Basecamp or Asana. Freedcamp allows an unlimited number of projects and storage space starting from the Freemium plan for $0. The minimalist plan price starts at $1.49 per month for wider functionality.

Low-price access isn’t the only reason why Freedcamp is worth your attention. It also offers decent functionality for project management. The basic features include task management, viewing tasks in a calendar / Kanban board / Gantt chart, files management, time tracking, milestones, and deadline setting.

The bottom line: Freedcamp is reasonably priced, simple, and adaptable to many tasks. If you’re ready to experiment and give it a try, you may find Freedcamp to be the best suited for your project. It’s perfect for small teams, who don’t need much in the way of project management. But, if you need more, then best to stick with trusty Asana.

Asana vs Evernote

Evernote is a service for taking notes and sharing them with others. This app makes for a perfect combination with Asana but not as a standalone PM tool. The Asana vs Evernote debate often appears online, but we believe there can hardly be a comparison here – they are just too different. 

Evernote might keep you on track with tasks, but it’s not really a tool for project management. Especially in medium-sized and big companies. Nevertheless, Evernote offers a function for creating projects.

These projects are a hub where you can gather your team together and share your notes. Some small enterprises and individual entrepreneurs may consider Evernote as a project management tool, but it’s more a space to share the work a little and collaborate on wider projects.

We can’t fully compare Asana vs Evernote as they each have a distinct use and purpose. So, instead, let’s talk about the functions that Evernote could add to make Asana even better.

Evernote offers offline access to notes, this feature can help you not only remember tasks but also store them for your convenience when offline. Unlike Asana, which requires an internet connection.

The system’s audio and visual notes, make it easy to get your thoughts out on the go, or when your hands are busy. Meanwhile, its auto-upload feature makes it a breeze to turn these ‘thoughts’ into workable tasks in Asana.

Evernote has PDF and handwriting functionalities that let you truly express yourself and store vital thoughts for later.

The bottom line: Many project management tool developers try to add as much functionality to their apps as possible. Making them more complicated and expensive. While one simple and right integration would offer a perfect solution. Evernote offers businesses the potential to keep their employees on track and productive as they integrate with Asana.

Asana vs Microsoft Project

Microsoft is an electronic market heavyweight that encapsulates top functionalities in its products. For this reason, Microsoft Project is a feature-packed tool. To use it you’ll need additional training in project management and one-two books on how to use the service.

Meanwhile, Asana is ready to catch up with your projects on the go. You subscribe to it and in half an hour you’ll already know all its main functions. On the other hand, when it comes to ginormous serious projects Asana starts skidding on the way.

So let’s have a look at what Microsoft Project offers vs Asana. Can the computing world giant compete in the project management arena or will it go the way of Windows Vista (to the tech graveyard)?

The bottom line: When choosing between Asana and Microsoft Project you need to expand your project aims first. Asana is quick to learn, intuitive, with simplified functionality, and aimed and small and medium-sized businesses. 

Whereas Microsoft Project is a massive tool for massive solutions. Microsoft Project offers a full-fledged set of properties for serious project management. Paying more attention to functionality rather than UI. 

Asana vs Hive

If you’re in the process of choosing a project management tool, Hive is a great alternative to Asana. These tools are pretty similar, but Hive has some key differences compared to Asana, especially when it comes to added features. 

The features that Asana doesn’t have include data importing, customizable templates, and custom forms. Hive also offers time tracking, which is great for teams that need to record time spent on various projects and tasks. Hive’s native email features also set it apart from Asana. This first-of-its-kind email integration lets users send messages directly from Gmail and Outlook to Hive, as well as assign tasks from within emails, which can not be done with Asana. 

One drawback is that Hive doesn’t offer a freemium plan, while Asana’s platform is free for up to 15 users. However, Hive’s pricing plan starts at only $12 per user monthly, which is a competitive price in the project management software market. 

Free Asana Alternatives

When the price is a consideration, you need to know which software is most economical for your business. We’ve gathered the Asana alternatives solutions that provide freemium and the cheapest plans out there. Our top 5:

1. Trello – $0 forever for unlimited personal boards, cards, and lists.
2. Jira – $0 for up to 10 users and 2GB of storage.
3. Basecamp – $0 for personal projects, students, freelancers, and light use.
4. ClickUp – $0 forever for 100MB storage, unlimited tasks, and users.
5. Todoist – $0 forever for 80 projects and 5 users per project.

Asana + Everhour Integration

Asana is one of the most popular project management apps. Although it isn’t as complex and filled with features as Jira. However, that doesn’t mean you should nix it. Asana bridges functionality gaps by smart integrations with other apps.

The Asana + Everhour integration is one of the most efficient blends. By adding Everhour to your Asana, you can:

• Track time. With Everhour you can track your time and the time of each team member, estimate time spent on every task, and subtask. You can enter your time manually in case you forgot to set the time.
• Estimate and plan budget. Everhour helps track and estimate billing and non-billing times for you and your team. The app alerts you in emails once you reach an important threshold. It can also make invoicing your clients simple.
• Keep accurate timesheets. Everhour adds the My Timesheet button to Asana. You can set your own daily and weekly timetable, add time and comments for your tasks.
• Generate reports. Everhour reports in detail on time spent on tasks. You can also find time details on Asana’s Portfolio page, Homepage, Timeline. Our time tracker adds a Project summary page to Asana with time and budget statistics.

All this makes tracking your time and using it a more efficient process. Soon you’ll see that you and your team will be able to get more done with less stress!

Asana Alternatives: Wrap-up

Thank you for investing your time in reading this article. We know that choosing a project management tool is a tedious and time-consuming task. But it’s essential to pick the right one to meet the majority of your project needs.

So that you make the right app choice, we would like to share a small checklist with you:

• Before choosing a project management tool estimate your project and realize what set of functions you need to make it grow.
• Always try other apps to find the most practical features that guarantee their value for money.
• Stay tuned to the project management app market. Software manufacturers often provide pleasant discounts or impressive freemiums.
• Check integration services provided for your app. If your project management tool lacks some features, it’s solvable with app integrations.

At Everhour, we hope that this article was informative and helpful. If you would like to try Everhour integration with your project management software (for example, for Asana time tracking) or as an independent time tracking tool, we’ll be happy to answer all your questions. 

The post 15 Best Asana Alternatives: Breakdown appeared first on Everhour Blog.

Many organizations use the project management tool Asana to help teams stay on track, organize projects and adhere to deadlines. Asana allows users to organize their to-do lists into tasks with defined due dates and prioritization tags. However, Asana native time tracking feature is not available for all tiers and quite limited. How does one manage the tasks without time tracking?

In this article, you’ll find out how to accurately track time in Asana by integrating it with Everhour, an efficient time tracking tool.

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Does Asana Have Time Tracking?

Yes, Asana offers a native time tracking tool – you can estimate tasks and record the actual time spent on Asana tasks, either manually or via timer. There is also a reporting feature available to analyze your productivity. But as you will learn below, the functionality is minimal.

Time tracking in Asana is enabled via custom fields “Estimated time” and “Actual time” that will be added to your project. You can also add these fields via the custom field library. When it is running, the timer and the task name can be seen in the bottom-right corner of your screen. You will be directed to the task details if you click on this popup.

In Asana, time-tracking fields are compatible with templates, ensuring that both the Estimated time and Actual time fields seamlessly transfer to any project derived from a template containing these fields. Also, Asana supports the import and export of time-tracking values through CSV files.

Dashboards in Asana provide a platform for generating reports. Instances of these reports may encompass estimated time categorized by assignee, total actual time segmented by section, and total actual time based on custom field criteria.

👉 First and foremost, Asana time tracking is available only for clients of Business and Enterprise plans which means users who sign up for Free, Basic or Premium tiers have to think of other ways to log their time. Upgrading to Business or Enterprise tiers in Asana is expensive ($30.49 user / mo). Even for a small team, it is much more profitable to stay on Asana Free or Premium plans and use Everhour.

👉 Other cons of using Asana native time tracking:

1. You have to turn on native time tracking for each project
2. You cannot set up individual estimates
3. You cannot configure project billing
4. You cannot set up project budget
5. No Timesheet functionality
6. No time approval
7. No detailed reports
8. No important notifications, limits or team tracking policies
9. Upgrading to Business or Enterprise tiers in Asana is expensive.
10. You cannot see total time by section or project as well as progress on other pages (Portfolio, Home, Timeline)
11. Admins cannot report time on someone’s behalf, can’t see what the team is doing right now

Learn more →

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What is the Best Way to Track Time in Asana?

Since the built-in Asana time tracking feature is not for everyone, you should consider using the Everhour time tracking integration with Asana.

Everhour is the top choice for small businesses and small to mid-size teams of 5 to 50 members, including professionals like software developers, marketers, designers, consultants, lawyers, you name it!

Seamlessly integrating with popular project management tools like Asana, Trello, and Jira, its user-friendly interface and customizable reports make it the ultimate time tracking solution for small and mid-size teams.

With dedicated support ensuring you receive timely assistance, our team is here to help you promptly and with a smile!

Track time, stay on budget, analyze reports and automate payroll.

✔️ Works natively inside Asana
✔️ Know where your team’s time is going
✔️ Keep projects on budget
✔️ Increase transparency
✔️ Make your workflow more efficient

It's FREE to try!

If you’re already using Asana (or its alternative), the installation process couldn’t be easier. In just a few clicks, you can add the Everhour integration to your Asana interface. The good news is that you can subscribe to a free plan so you can get to know the features to see if they are right for you.

All that’s left to do is explore how Everhour integrates with Asana and delve a little deeper into the features available.

How to Setup Asana Time Tracker?

Step 1: Create your Everhour account.

Step 2. After signing up, install the Everhour time tracker extension. The browser extension injects time tracking controls directly into the Asana web interface. This way we can embed timer and other controls, such as billing, budgets, estimates, progress in the most necessary places of the Asana interface. Much more flexible than the Asana native timer.

Step 3. When you integrate Everhour with Asana and install the browser extension, all of your projects will automatically sync across all teams and workspaces, apart from personal projects. The synchronization happens periodically and automatically, so all new projects created in Asana will show up on your Everhour account.

You can always connect or disconnect, sync or re-sync your Asana account in the Integrations settings. The video below explains how to integrate Everhour with Asana step-by-step.

How Do I Track Time in Asana With Everhour?

Once you’ve created Everhour account and installed the browser extension, you can start tracking time inside Asana.

1. Side bar: use the ‘Timesheet’ button to open timesheet window. You’ll be able to quickly look at all your timekeeping for a Day or Week as well as quickly add time and comments for the tasks you have been working on;
2. Header: configure any project as billable, set up project budget, see total project hours and estimate. By default, only admins can see the budget. You can enable showing budget to everyone. Regular members don’t see anything money-related in Everhour;
3. Task details pane: click little “$” icon to mark any task within billable project as non-billable or set custom task billing rate;
4. Task totals: click on reported time to make edits. Click on estimates to configure individual estimates.
5. Buttons: in the task details, you’ll see the reported time by each employee and its progress towards the original estimate. You can track time using the timer or log time manually;
6. Subtasks: you can track time and watch progress by any subtask. With native Asana timer you can’t do so.

How do I add estimated hours to Asana?

Adding estimated hours to Asana is super easy: it’s right under the task name. And more importantly, you can set individual estimates and track progress of each individual employee, which is not possible through the native tracker in Asana ❗

How do I add time and watch progress in Asana?

You can add time in Asana simply by starting the timer or log hours manually for any date. You’ll see the running timer inside Asana and within your browser toolbar, meaning you don’t have to switch between tabs to monitor it.

How do I use timesheets in Asana?

Timesheets are a valuable feature that enables you to see all the work you’ve done for any particular week. In Asana, click the ‘Timesheet’ button in the Sidebar to open the timesheet window.

Here, you’ll see all of your timekeeping, and you can add previously untracked time and comments to give your entries context. In addition, you can view the Asana timesheets in a daily or weekly format.

💡 For effective time tracking, there has to be transparency. Employees must accurately record the time spent on tasks on their timesheets. The best way to do this is to encourage users to track time using the timer, rather than manually adding entries. However, if it is necessary for employees to manually input time, ensure that the time added is in line with what they are working on. 

Additionally, if they are time tracking using the timer, they should pause it when taking coffee breaks or responding to emails. But hopefully, while the timer is off, they won’t let time run away with them too much!

If you’re keen to keep track of the time your team spends on tasks such as checking emails, set up an Asana task called ‘checking emails’ and ask employees to log their time using the Everhour timer.

Tracking time on tasks using the “Start Timer” button and build custom reports

In Asana, tasks are actionable steps that show who is responsible for an action and a due date. Tasks store all conversations and files, meaning all the information you require appears in one easy-to-access place. Once you integrate Everhour with Asana, you will see a timer, estimate, and reported time next to each task title. The integration also enables you to see total time by section, custom field, or for the whole project. To track time on tasks using the “Start Timer” button:

1. First, add projects and tasks to Asana.

2. Track your time in Asana using the Everhour “Start Timer” button or the “Add Time” button to add time manually, which will appear next to a project or task.

3. Once you have tracked time on a project, you can generate reports based on custom parameters.

Tracking time on subtasks

You can also track time on a sub-task in Asana. Subtasks break up the work of a task into manageable chunks, enabling you to divide the work between colleagues and track time accordingly. Once created, subtasks function as independent tasks but remain in the same field as the original parent task. Once Asana is integrated with Everhour, you will be able to track time and watch the progress of subtasks without leaving the platform. To track time on subtasks using the green ‘play’ button:

1. Add subtasks beneath parent tasks in Asana.

2. Track your time using the timer icon, which appears as a green button containing the ‘play’ symbol, which you can find on the right-hand side of the subtask.

3. Once you have tracked time on a subtask, you can generate reports based on custom parameters.

How do I track project budget in Asana?

You can configure any project as billable or non-billable, plus set up project budget. By default, only admins can see the budget. You can enable showing budget to everyone. Regular members don’t see anything money-related in Everhour.

Click little “$” icon to mark any task within billable project as non-billable or set custom task billing rate.

Managing the Time Tracked in Asana With Everhour

Reports in Everhour are highly customizable. If the two are integrated, you can create reports in Everhour using informative data from Asana (including custom fields). For example, you can group data into specific columns, filter project appearance, set up a date range, and apply conditional formatting to ensure the report is digestible.

Additionally, each report is sharable, allowing you to share your project reports with colleagues. You can also choose to schedule reports by email to team members or clients if required.

Integrate Asana With Everhour For Effortless Time Tracking

Most companies are aware of the numerous benefits of time tracking. Everhour’s Asana time tracking integration allows you to accurately track your progress, estimate tasks, set budgets, and customize reports with ease. If you haven’t made the switch to Asana yet, but you’re considering it, this Asana project management guide might come in handy.

If you do decide to use Asana, integrating with Everhour is a straightforward process that results in better time management, effective collaboration, increased productivity, accurate billing, and much more. Even better, the features are accessible without leaving the Asana platform. Goodbye, tab switching!

The post Asana Time Tracking Done Right, Effective & Simple appeared first on Everhour Blog.

Dans cet article, vous découvrirez comment suivre avec précision le temps sur Asana en l’intégrant à Everhour, un outil de suivi du temps efficace.

Asana Dispose-T-Il D’Un Suivi du Temps ?

Oui, Asana propose un outil de suivi du temps natif: vous pouvez estimer les tâches et enregistrer le temps réel passé sur les tâches Asana, manuellement ou via un minuteur. Une fonction de rapport est également disponible pour analyser votre productivité. Mais comme vous l’apprendrez ci-dessous, la fonctionnalité est extrêmement limitée. 

Le suivi du temps sur Asana s’effectue via un champ personnalisé spécial qui apparaît sous la forme d’un champ “Minuterie réelle” dans votre tâche. Lorsqu’il est en cours d’exécution, le minuteur et le nom de la tâche sont visibles dans le coin inférieur droit de votre écran. Si vous cliquez sur cette fenêtre contextuelle, vous serez dirigé vers les détails de la tâche.

👉 Avant tout, le suivi du temps Asana n’est disponible que pour les clients des forfaits Business et Enterprise, ce qui signifie que les utilisateurs qui s’inscrivent aux niveaux Free, Basic ou Premium doivent penser à d’autres moyens d’enregistrer leur temps. La mise à niveau vers les niveaux Business ou Enterprise sur Asana coûte cher ($30,49 utilisateur/mois). Même pour une petite équipe, il est beaucoup plus rentable de rester sur les plans Asana Free ou Premium et d’utiliser Everhour.

👉 Autres inconvénients de l’utilisation du suivi du temps natif Asana:

1. Vous devez activer le suivi du temps natif pour chaque projet
2. Vous ne pouvez pas configurer de devis individuels
3. Vous ne pouvez pas configurer la facturation de projet
4. Vous ne pouvez pas configurer le budget du projet
5. Aucune fonctionnalité de Feuille de temps
6. Pas d’approbation de temps
7. Pas de rapports détaillés
8. Pas de notifications importantes, de limites ou de politiques de suivi d’équipe
9. La mise à niveau vers les niveaux Business ou Enterprise sur Asana coûte cher.
10. Vous ne pouvez pas voir le temps total par section ou projet ainsi que les progrès sur d’autres pages (Portefeuille, Accueil, Chronologie)
11. Les administrateurs ne peuvent pas signaler le temps au nom de quelqu’un, ne peuvent pas voir ce que fait l’équipe en ce moment

Quelle Est la Meilleure Façon de Suivre Le Temps Sur Asana?

Étant donné que la fonction de suivi du temps Asana intégrée n’est pas pour tout le monde, vous devriez envisager d’utiliser l’intégration du suivi du temps Everhour avec Asana.

Everhour est le choix numéro un pour les petites entreprises et les équipes de petite à moyenne taille de 5 à 50 membres, comprenant des professionnels tels que les développeurs de logiciels, les spécialistes du marketing, les designers, les consultants, les avocats, et bien d’autres encore!

En s’intégrant parfaitement avec des outils de gestion de projet populaires tels que Asana, Trello et Jira, son interface conviviale et ses rapports personnalisables en font la solution ultime de suivi du temps pour les petites et moyennes équipes.

Avec un support dédié garantissant une assistance rapide, notre équipe est là pour vous aider avec le sourire!

Si vous utilisez déjà Asana (ou son alternative), le processus d’installation ne pourrait pas être plus simple. En quelques clics, vous pouvez ajouter l’intégration Everhour à votre interface Asana. La bonne nouvelle est que vous pouvez vous abonner à un forfait gratuit afin de connaître les fonctionnalités et de voir si elles vous conviennent.

Il ne reste plus qu’à explorer comment Everhour s’intègre à Asana et à approfondir un peu les fonctionnalités disponibles.

Comment Configurer Le Suivi du Temps Asana?

Étape 1: Créez votre compte d’Everhour.

Étape 2. Après votre inscription, installez l’extension de suivi du temps Everhour. L’extension de navigateur injecte des contrôles de suivi du temps directement sur l’interface web d’Asana. De cette façon, nous pouvons intégrer une minuterie et d’autres contrôles, tels que la facturation, les budgets, les estimations et la progression dans les endroits les plus nécessaires de l’interface Asana. Beaucoup plus flexible que le minuteur natif d’Asana.

Étape 3. Lorsque vous intégrez Everhour à Asana et installez l’extension de navigateur, tous vos projets seront automatiquement synchronisés dans toutes les équipes et tous les espaces de travail, à l’exception des projets personnels. La synchronisation se produit périodiquement et automatiquement, de sorte que tous les nouveaux projets créés sur Asana apparaîtront sur votre compte Everhour.

Vous pouvez toujours connecter ou déconnecter, synchroniser ou resynchroniser votre compte d’Asana dans les paramètres d’intégration. La vidéo ci-dessous explique étape par étape comment intégrer Everhour à Asana.

Comment Suivre Le Temps Sur Asana Avec Everhour ?

Une fois que vous avez créé un compte Everhour et installé l’extension de navigateur, vous pouvez commencer à suivre le temps sur Asana.

1. Barre latérale: utilisez le bouton “Feuille de temps” pour ouvrir la fenêtre de la feuille de temps. Vous serez en mesure de consulter rapidement tout votre chronométrage pour une journée ou une semaine, ainsi que d’ajouter rapidement du temps et des commentaires pour les tâches sur lesquelles vous avez travaillé;
2. En-tête : configurez n’importe quel projet comme facturable, configurez le budget du projet, consultez le nombre total d’heures de projet et l’estimation. Par défaut, seuls les administrateurs peuvent voir le budget. Vous pouvez activer l’affichage du budget pour tout le monde. Les membres réguliers ne voient rien lié à l’argent sur Everhour;
3. Volet des détails de la tâche: cliquez sur la petite icône “$” pour marquer n’importe quelle tâche du projet facturable comme non facturable ou définir un taux de facturation de tâche personnalisé;
4. Totaux des tâches: cliquez sur le temps indiqué pour apporter des modifications. Cliquez sur les estimations pour configurer des estimations individuelles;
5. Boutons: dans les détails de la tâche, vous verrez le temps rapporté par chaque employé et sa progression vers l’estimation initiale. Vous pouvez suivre l’heure à l’aide de la minuterie ou enregistrer manuellement l’heure;
6. Sous-tâches: vous pouvez suivre le temps et suivre la progression de n’importe quelle sous-tâche. Avec la minuterie Asana native, vous ne pouvez pas le faire. 

Comment puis-je ajouter des heures estimées à Asana?

Ajouter des heures estimées à Asana est très simple: c’est juste sous le nom de la tâche. Et plus important encore, vous pouvez définir des estimations individuelles et suivre les progrès de chaque employé, ce qui n’est pas possible via le tracker natif d’Asana ❗

Comment ajouter du temps et suivre les progrès sur Asana?

Vous pouvez ajouter du temps sur Asana simplement en démarrant le minuteur ou en enregistrant manuellement les heures pour n’importe quelle date. Vous verrez la minuterie fonctionne sur Asana et dans la barre d’outils de votre navigateur, ce qui signifie que vous n’avez pas à basculer entre les onglets pour la surveiller.

Comment utiliser les feuilles de temps sur Asana?

Les feuilles de temps sont une fonctionnalité précieuse qui vous permet de voir tout le travail que vous avez effectué au cours d’une semaine donnée. Sur Asana, cliquez sur le bouton “Feuille de temps” dans la barre latérale pour ouvrir la fenêtre de la feuille de temps.

Ici, vous verrez tout votre chronométrage, et vous pouvez ajouter du temps et des commentaires précédemment non suivis pour donner un contexte à vos entrées. De plus, vous pouvez afficher les feuilles de temps Asana dans un format quotidien ou hebdomadaire.

💡 Pour un suivi efficace du temps, il doit y avoir de la transparence. Les employés doivent enregistrer avec précision le temps consacré aux tâches sur leurs feuilles de temps. La meilleure façon d’y parvenir est d’encourager les utilisateurs à suivre le temps à l’aide de la minuterie, plutôt que d’ajouter manuellement des entrées. Cependant, s’il est nécessaire que les employés saisissent manuellement le temps, assurez-vous que le temps ajouté correspond à ce sur quoi ils travaillent.

De plus, s’ils suivent le temps à l’aide de la minuterie, ils doivent le mettre en pause lorsqu’ils prennent des pauses-café ou répondent à des e-mails. Mais avec un peu de chance, tant que la minuterie est éteinte, ils ne laisseront pas trop le temps s’enfuir avec eux!

Si vous souhaitez suivre le temps que votre équipe consacre à des tâches telles que la vérification des e-mails, configurez une tâche Asana appelée “vérification des e-mails” et demandez aux employés d’enregistrer leur temps à l’aide du minuteur Everhour.

Suivi du temps sur les tâches à l’aide du bouton “Démarrer la minuterie” (Start Timer) et création de rapports personnalisés

Sur Asana, les tâches sont des étapes réalisables qui indiquent qui est responsable d’une action et une date d’échéance. Les tâches stockent toutes les conversations et tous les fichiers, ce qui signifie que toutes les informations dont vous avez besoin apparaissent dans un seul endroit facile d’accès. Une fois que vous avez intégré Everhour à Asana, vous verrez un minuteur, une estimation et un temps signalé à côté de chaque titre de tâche. L’intégration vous permet également de voir le temps total par section, champ personnalisé ou pour l’ensemble du projet. Pour suivre le temps sur les tâches à l’aide du bouton “Démarrer la minuterie”:

1. Commencez par ajouter des projets et des tâches sur Asana.

2. Suivez votre temps sur Asana à l’aide du bouton d’Everhour “Démarrer la minuterie” ou du bouton “Ajouter du temps” pour ajouter du temps manuellement, qui apparaîtra à côté d’un projet ou d’une tâche.

3. Une fois que vous avez suivi le temps passé sur un projet, vous pouvez générer des rapports basés sur des paramètres personnalisés.

Suivi du temps sur les sous-tâches

Vous pouvez également suivre le temps consacré à une sous-tâche sur Asana. Les sous-tâches divisent le travail d’une tâche en morceaux gérables, ce qui vous permet de répartir le travail entre collègues et de suivre le temps en conséquence. Une fois créées, les sous-tâches fonctionnent comme des tâches indépendantes mais restent dans le même champ que la tâche parent d’origine. Une fois Asana intégré à Everhour, vous pourrez suivre le temps et suivre la progression des sous-tâches sans quitter la plateforme. Pour suivre le temps sur les sous-tâches à l’aide du bouton vert de lecture:

1. Ajoutez des sous-tâches sous les tâches parentes sur Asana.

2. Suivez votre temps à l’aide de l’icône de la minuterie, qui apparaît sous la forme d’un bouton vert contenant le symbole de lecture, que vous pouvez trouver sur le côté droit de la sous-tâche.

3. Une fois que vous avez suivi le temps consacré à une sous-tâche, vous pouvez générer des rapports basés sur des paramètres personnalisés.

Comment suivre le budget d’un projet sur Asana?

Vous pouvez configurer n’importe quel projet comme facturable ou non facturable, ainsi que définir le budget du projet. Par défaut, seuls les administrateurs peuvent voir le budget. Vous pouvez activer l’affichage du budget pour tout le monde. Les membres réguliers ne voient rien concernant l’argent dans Everhour.

Cliquez sur la petite icône “$” pour marquer n’importe quelle tâche du projet facturable comme non facturable ou définir un taux de facturation de tâche personnalisé.

Gérer Le Suivi du Temps Sur Asana Avec Everhour

Les rapports dans Everhour sont hautement personnalisables. Si les deux sont intégrés, vous pouvez créer des rapports dans Everhour en utilisant les données informatives d’Asana (y compris les champs personnalisés). Par exemple, vous pouvez regrouper les données dans des colonnes spécifiques, filtrer l’apparence du projet, définir une plage de dates et appliquer une mise en forme conditionnelle pour vous assurer que le rapport est digeste.

De plus, chaque rapport est partageable, ce qui vous permet de partager vos rapports de projet avec des collègues. Vous pouvez également choisir de programmer des rapports par e-mail aux membres de l’équipe ou aux clients si nécessaire.

Intégrez Asana à Everhour Pour Un Suivi du Temps Sans Effort

La plupart des entreprises sont conscientes des nombreux avantages du suivi du temps. L’intégration du suivi du temps Asana d’Everhour vous permet de suivre avec précision vos progrès, d’estimer les tâches, de définir des budgets et de personnaliser facilement les rapports. Si vous n’êtes pas encore passé à Asana, mais que vous y réfléchissez, ce guide de gestion de projet d’Asana pourrait vous être utile.

Si vous décidez d’utiliser Asana, l’intégration à Everhour est un processus simple qui se traduit par une meilleure gestion du temps, une collaboration efficace, une productivité accrue, une facturation précise et bien plus encore. Mieux encore, les fonctionnalités sont accessibles sans quitter la plateforme Asana. Au revoir, changement d’onglet !

The post Suivi Du Temps Asana: Le Guide Complet appeared first on Everhour Blog.

What’s the Use of Sync Between Estimates and Asana Custom Fields

All Asana pro-users know how much power a custom field brings: you can create a field for stage, priority, cost, or anything else that’s important to your workflow, team, and company.

When we talk about task estimates from Everhour, users see them with the help of our browser extension that works as a layer put on the Asana interface. If something is changed by Asana, there is a high chance our estimate controls will disappear.

With the sync of the field as our estimate, you can use a native Asana element to estimate hours on a task everywhere you see as well as use it on their dashboards and reports.

Please read about here our earlier work to find out the basics about the sync.

How to Set Your Custom Field to Sync as Everhour Estimate

A field should be a number type. We don’t restrict you to the number of symbols. It should be activated on a project level.

After that, follow your Integrations page in Everhour and click on ‘Configure’ near Asana. This button is available only to team administrators but will work for your whole Everhour team.

Enter the name of your field (please-please enter it 100% exactly it is in Asana, double-check there are no extra spaces). Users who previously did a b-sync will see the old name of the field (Estimate). Save and wait a little bit, or re-sync your projects with this field on the Projects page.

Now we synced a field and you can find its number when using our standard column Estimate in reports.

If you change the synced field name in settings, we stop showing the old field through a standard column. It becomes just another Asana custom field column.

The post Everhour Levels Up its Task Estimates B-Sync with Asana appeared first on Everhour Blog.